Event Logistics Guide
FOLLOW–UP

Thank You

After the event, send thank you letters to:

• venue manager
• medical staff
• security
• volunteers
• exhibitors
• schools who attended
• sponsors
• anyone else who contributed or donated materials or supplies

This shows your appreciation and may motivate repeat participation.

Evaluation Form

Provide evaluation forms (See Appendix) to schools, community centers, exhibitors, staff and volunteers, asking them to provide feedback about the VERB Activity Zone event and suggestions for future events.

Post–Event Publicity

Write a press release (See sample Press Release in Appendix) and include pictures to promote the success of the event. Send it to local and community newspapers.

Keep the Momentum

Continue the momentum of the VERB Activity Zone community event by promoting physical activity in everyday life.

• Incorporate it into weekly or monthly youth programs.
• Establish an after–school carpool program for children who attend the same activities so that parents can share the responsibility.
• Post the roster and contact information of participating organizations and programs on your website.