OCCUPATIONAL HEALTH SAFETY NETWORK (OHSN)

You will convert your Excel file to the OHSN format (an XML file) using our OHSN Conversion Tool. Once your data are in the OHSN format (XML), they can be uploaded into OHSN. To learn more about this process, see the OHSN User Manual or contact us at NIOSHOHSN@cdc.gov.

Once you log your injuries into EPINET, you will need to convert your file to the OHSN format (an XML file) using our OHSN Conversion Tool. Once your data are in the OHSN format, they can be uploaded into OHSN. To learn more about this process, see the OHSN User Manual or contact us at NIOSHOHSN@cdc.gov.

If you do not currently use Excel or other software to log your facility’s injury or exposure data, you will need to download the NIOSH provided Excel file [XLSM – 112 KB] to enter your data. Once you have entered your data, download the OHSN Conversion Tool, which will allow you to convert the Excel file to the OHSN format (an XML file), which is then uploaded into OHSN.

If you decide to track only exposures (sharps injuries and blood and body fluid exposures), you may use EPINET instead of the NIOSH provided Excel file (Don’t have EPINET? Download it free). If you use EPINET, enter your exposure data into EPINET, convert your EPINET file to the OHSN format (an XML file) using the OHSN Conversion Tool, and then upload the file into OHSN.

To learn more about this process, see the OHSN User Manual or contact us at NIOSHOHSN@cdc.gov.

This information is found in our Standard Occupational Data Architecture (SODA). The SODA document describes all OHSN data elements to help with the process of standardizing your local terms to the terms used in OHSN. If you have questions about this, please contact us at NIOSHOHSN@cdc.gov.

Yes! The OHSN team is dedicated to providing timely help regarding any issue that may arise during the matching or “mapping” process. If you need further help with standardizing your terms to terms used in OHSN, or if do not understand the terms, review ourStandard Occupational Data Architecture (SODA) document. This document provides all terms as well as definitions that we use during the mapping process. We also provide help via email, conference call, or potentially a web-based seminar.

We recommend that you submit data to OHSN once a month. However, you can also choose to submit data on a quarterly basis. You must submit data at least six months of the year to be an active participant in the system.

New data can be viewed 7-10 days after they are submitted. Previously entered data can be viewed twenty-four hours a day, seven days a week.

While submitting historical data is not required, you can submit this data to OHSN if you wish. By adding historical data you may be able to evaluate longer term trends for injuries and exposures.

Not yet. We are working with commercial software vendors to incorporate exportable OHSN reports directly into future versions of their software. Vendors that have been in communication with OHSN include:

• Axion Health
• MediTrax
• Net Health Agility Software

The NIOSH Standard Occupational Data Architecture (SODA) document guides commercial and noncommercial occupational health surveillance software developers on ways to incorporate OHSN data requirements into their existing applications.

Talk to your software vendors and let them know that you are eager to work with OHSN. If they would like to learn more about OHSN software compatibility for commercial software, see the ReadMe.docx document in the OHSN Software Compatibility Kitor contact us at NIOSHOHSN@cdc.gov or 513-841-4337.

The ability to monitor exposure incidents was created in response to stakeholder demand. OHSN will allow facilities to track blood and body fluid exposures and needlestick/sharps injuries. We hope that allowing for better monitoring of these exposures, facilities can decrease the amount of needlestick and blood and body fluid exposures injuries.