Grant Recipient Actions, Roles, Notifications, and Training

The grant recipient actions in the Grants Management Module are simple. There is nothing CDC specific about these functions. You will be using standard GrantSolutions templates and actions.

You can do these actions for your CDC/ATSDR grants in the Grants Management Module:

• Enter Non-competing continuation (NCC) information and Federal Financial Report (FFR) data
  • GrantSolutions is not replacing the Payment Management System (PMS). The reporting required by PMS, lines 10a-10c of the FFR, formerly known as the Federal Cash Transaction Report must still be completed quarterly through PMS. The FFR reporting through GrantSolutions is the traditional FFR, formerly known as the Financial Status Report.
• Submit amendment requests.  This document describes the types of amendment requests that will be done in GrantSolutions.

Document types

You can upload these types of files to GMM:

• MS Office: .doc, .docx, .xls, .xlsx, .ppt, .msg
• Adobe Systems: .pdf
• Image Files: .jpeg / .jpg, .gif, .tif, .bmp
• Other Support File Types: .txt, .wpd

GMM will not accept locked, password protected, or macro-enabled files.

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Grant recipients can have one of three recipient roles in GMM. Each grant is required to have an Administrative Official and a Principal Investigator or Program Director. A Grantee Financial Official is optional.

• Administrative Official (ADO)
  • Listed as the Authorizing Official on the Notice of Award
  • Enters and submits Federal Financial Reports (FFRs)
  • Views, initiates, edits, and submits applications and amendments
  • Signs the 424 and authorizes the organization’s commitment
  • Adds and views Application and Grant Correspondence notes and uploads related files
  • Has access to all grants for the agency or organization
  • Can have more than one in each agency, but should be registered with Grants.gov
  • Has the most authority in the system
• Principal Investigator/ Program Director (PI/PD)
  • Views, initiates, edits, and submits applications and amendments
  • Enters FFR data and submit a FFR
  • Adds and views Application and Grant Correspondence notes and uploads related files
  • Has access to grants he or she is assigned to as a PI or PD
  • A grant can have more than one PI/PD assigned to it, but the person listed on the NOFO is considered key personnel
• Grantee Financial Official
  • Views awards
  • Enters and submits Federal Financial Reports (FFRs)
  • Adds and views Application and Grant Correspondence notes and uploads related files
  • Is typically the organization’s business official

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Recipient will receive notifications from GrantSolutions based on your role in the system.

CDC staff will receive notifications from GrantSolutions based on their role in the system.

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Your training is online. You should watch the five videos described below. It will take you less than 40 minutes to watch them all.

There are two getting started training videos related to post-award actions:

• Session 1: Introduction to GrantSolutions for Grantees (~10 minutes)
  • Overview
  • Account Management
  • Screen Navigation
• Session 3: GrantSolutions Post-Award Activities for Grantees (~15 minutes)
  • Using My Grants List
  • Managing and Processing Amendments
  • Non-competing Continuations
  • Directed Supplements

The Session 2 video Pre-Award Activities for Recipient does not apply to CDC recipient.

There are three Federal Financial Reports training videos:

• Introduction to Federal Financial Reports for Grantees (~6 minutes)
• Modify Submitted Federal Financial Reports for Grantees (~3 minutes)
• View the Federal Financial Report for Grantees (~2 minutes)

The Center of Excellence’s Support page has FAQs, and once you have access you will find these documents inside the Grants Management Module:

• QuickSheets
  • Federal Financial Report
  • Carryover Amendment
  • Grant Notes –Upload the SF-425
• A Grantees Guide

This guide is standard for all GrantSolutions partners and a few pieces do not apply to CDC business processes. Here is a brief overview of the differences:

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