Oak Ridge Reservation: Communications & Outreach Work Group

Communications and Outreach Work Group

December 18, 2002 - Meeting Minutes

Attendance

1. Introductions…
2. Purpose of meeting…
   
   1. To identify targeted audiences for CI (community involvement) activities
   2. What type of information each target audience needs
   3. How do we reach the different audiences
   4. Will CI activity vary based on COC (Contaminants of Concern)
   5. What will be the COC discussed this year
   6. To develop a CI plan for this year and ? beginning of next
      
3. Targeted audiences…
   
   1. Community members who feel they have been impacted
   2. Community at large
   3. Others
      
4. How to reach different audiences?
   1. Fact sheets based on certain COC
   2. Flyers announcing the meetings where COC will be addressed
   3. Press releases announcing the ORRHES meetings and comment periods for the draft PHA on COC (most people get their info from the newspaper, capture a large audience, we need to develop a relationship with the press)
   4. Identify those COC of most concern to the community and possibly hold public availability sessions
   5. Web site
      
5. Will CI activity vary based on the COC?
   
6. What COC will be discussed this year?
   1. Uranium
      1. **Public comment period on draft PHA of uranium releases from Y-12 plant 4/7-5/20/03 (presented to ORRHES 4/1/03)
      2. Final PHA on uranium releases from Y-12 plant on 8/11/03
   2. White Oak Creek Releases (WOC)
      1. **PHA on WOC mailed to ORRHES for comment 10/16/03
      public comments due 12/01/02
      2. Final PHA on WOC 2/6/04
   3. Mercury (Hg) releases
      1. **Written PHA on Hg presented to ORRHES for public comment 11/17/03 comments due 12/16/03
   4. 2. Final PHA on Hg to ORRHES 2/23/04
      
7. CI activities
   1. See **
   2. What activities for each

**Example for uranium:

…Develop fact sheets on uranium and radiation… distribute week of 4/1/03
… Get the word out about the ORRHES meeting…meeting notices/flyers/press releases/ and other notification to groups who may be interested…. Notify of the public comment period… the draft PHA will be available in the office and at the public library for review
… Encourage individuals who have concerns to call the office and speak with Bill Murray about their concerns